Fellowship Christian Reformed Church was formed in 1979 when a small group of families and individuals from various Christian Reformed churches in Edmonton joined to look for a new kind of church and worship experience. From 1979 to 1988, worship services were held in Homesteader Elementary School in northeast Edmonton. In 1988 the worship space moved to The King’s College gymnasium at 97^th street and 107^th Avenue. When The King’s University College moved to its present location, Fellowship followed. Services are now held in the college’s atrium.

From its inception, Fellowship Church was organized in a manner that encouraged participation by all members of all ages. This lay approach is especially evident in pastoral care and in all aspects of the worship service. (Fellowship has never hired a full-time pastor, but it does remunerate preachers.) Children, too, are actively involved in each worship service at Fellowship. They partake in communion, they pass the microphone to members during intercessory prayer, and they participate in “Children’s Story,” which is an integral component of every service. Young people also contribute to services, especially in music and reading. The youth group at Fellowship takes full responsibility for at least one worship service each year, leading the congregation with music, art, and dramatic readings.

Fellowship Church is rooted in a particular faith tradition as a member of the Christian Reformed denomination and, as such, finds its roots in the Protestant Reformation. Fellowship Church proclaims the triune God as sovereign over all of life, and it sees the Word of God as the guiding light by which it operates. Each Sunday, the congregation declares itself to be a faith community that believes in Jesus Christ. Communion, which occurs every Sunday, is a remembrance and acknowledgement of Christ’s suffering and ultimate victory.

Fellowship is a church community that seeks to provide solace and support to each member; it values the spiritual life of all members. It is also a church community that challenges each member to be actively involved in service that extends outward from the church to neighbours everywhere. Working for justice, mercy, and peace at both the local and global level is seen as a crucial and ongoing task.

Fellowship strives to be a church that creates space for all of its members. Inclusivity is one of its founding principles and remains a key tenet in all decision-making. Fellowship allows room for and expression of heartfelt responses, whether they are of joy and thanksgiving or of uncertainty, doubt, and vulnerability. There is space and time to ask questions about the church itself and to reflect upon interpretations of God’s call as found in the Bible. Sometimes these conversations happen in an educational setting for youths or adults; other times the dialogue may occur outside of the church setting. With humility, all members are invited to assess and reassess the church’s mission and mandate. This dialogic emphasis asks members to speak not only to each other but also to people outside of the church community, as a way to remain vibrant and relevant in a pluralistic society. Respect for each member, as well as respect for other faith traditions, is promoted.

Lastly, Fellowship Church is a social place. It’s a church community that wants to share in the joys and trials of its individual members. It’s a place for sisters and brothers in Christ, friends, families, and organized small groups to interact with each other and to show genuine support for each other. It’s a church community that desires to show compassion to all members.

There are a number of committees in Fellowship to take up the callings or ministries of the church. The Liturgy Committee writes seasonal and thematic liturgies, and it oversees the leadership details of each worship service, including music. The Pastoral Committee, whose members are elected by the congregation, takes an integrated approach to the concerns faced by, and arising from, church members. This mandate includes pastoral care as well as the task of practicing mercy within both the church community and the larger community outside of the church. The Pastoral Committee is also responsible for most denominational matters. The Education Committee, divided into subcommittees for adults and youths, assigns leaders and coordinates teaching materials and service projects such as making meals for inner-city organizations. The Refugee Committee works to raise awareness of refugee concerns and to support and sponsor refugees from countries facing war and poverty. There are also members and committees appointed for administrative matters such as facilities, finances, and social activities. Fellowship coordinates all of its affairs through the Coordinating Council, which comprises representation from all of the church’s committees. (The yellow pages of this handbook give an overview of each committee's specific mandate and duties.)

Committee Mandates and Duties

1. Pastoral Committee

Mandate

The Pastoral Committee is composed of elected and ordained members of Fellowship, men and women working in partnership, committed to a ministry of servant leadership.

Servant leadership attends to the pastoral and spiritual needs of the congregation. It models a spirit of discipleship, love and reconciliation. It promotes visits, prayer and diaconal assistance. It encourages members to care for and minister to each other.

Caring for individual members, particularly those most vulnerable and in need, is essential for the spiritual health of the entire church body. The Pastoral Committee tries to visit each member yearly and extend extra visits to those who are experiencing emotional, physical or spiritual difficulties. It also seeks to alleviate the struggles of those with financial difficulties. This includes encouraging the congregation towards stewardly giving.

Encouraging and enabling members to care for each other affirms the many gifts of Fellowship’s members and is essential for building a church community. As such, the Pastoral Committee is committed to connecting people with people. At times certain members of the congregation may be specifically commissioned by the Pastoral Committee to do needed visits. Another way the Pastoral Committee seeks to facilitate connections is through promoting and facilitating small groups which meet regularly for prayer, sharing, singing and socializing.

Caring for one another means that the Pastoral Committee seeks to help each other be the very best that we can be. Therefore the Pastoral Committee will encourage members to discern and develop their gifts to full potential for service in the church family, in the larger community and in society. Wherever possible the Pastoral Committee seeks to provide opportunities for members of the congregation to challenge one another in an ongoing examination of what it means to live as God’s people.

In addition to pastoral functions, the Pastoral Committee carries out some administrative duties to assist the smooth running of the church, help the members of Fellowship stay in touch with the larger church body, and ensure continuity between various church committees.

Duties

· Meet regularly each month.

· Provide a representative for the monthly Coordinating Council meetings.

· Stay in touch with denominational agencies by having representatives on such committees as Northern Alberta Diaconal Conference and Classis Alberta North.

· Set up the Sunday offering schedule.

· Administer the Partners in Disability Fund and the Deacons’ Fund.

· Work with the Treasurer to provide a current membership list.

· In strict confidentiality the Pastoral Committee works with the Treasurer to provide reminders to Fellowship members of their financial responsibilities.

· Involved in congregational celebrations such as baptism, profession of faith and weddings; involved in times of community sorrow such as formal farewells, deaths and funerals; make appropriate home visits in connection to these occasions; inform the liturgy committee of a celebration or sorrow that needs to be publicly marked and work with the liturgy committee; address members at the appointed congregational gatherings and purchase and present them with gifts when required.

· Find members who are willing and able to serve on the Pastoral Committee and present their names to the congregation for election.

· Provide a committee member to distribute the elements of communion if a minister is unable to perform the task.

· Provide teachers and leaders for the youth church education group.

· Review sermons.

· Oversee the credentials of associate ministers.

2. Social Committee

Mandate

Fellowship recognizes the importance of fostering close community ties among individuals in its congregation. It also recognizes that social get-togethers where people connect, have fun and enjoy each other’s company play a large role in forming these ties. So that a variety of groups, families and individuals can participate in activities, some social events are specifically for adults and other events will include members of all ages.

Duties

· Provide refreshments at congregational meetings.

· Provide assistance where needed to events planned for Fellowship such as retreats, banquets, potluck dinners, swimming parties and picnics.

· If there seems to be a lack of natural occurring social events such as the Refugee Benefit Banquet, church retreat, Sunday School picnic, wedding showers, baby showers, birthday parties or farewells planned within a given year by someone outside of the Social committee, then the Social Committee will initiate and plan a social event.

· The Social Committee will work under the Pastoral Committee’s direction insuring that certain celebrations, sorrows and farewells are marked with a card and gift.

3. Coordinating Council

Mandate

The Coordinating Council’s objective is to provide leadership and coordination for all aspects of ministry and administration. Specific responsibilities include conducting congregational meetings, financial accounting, providing and maintaining facilities for worship and ministry and employing personnel for tasks assigned by the congregation.

Membership

The Council is comprised of members’ at large, delegates from committees and staff. Normally the chair and treasurer are members at large.

Terms of Service

Each committee must appoint at least one of its members as a member of the Council. Members at large serve three year terms which are approved by the congregation.

Duties

Manage all business matters pertinent to the functioning of the church.
Coordinate all committee work to insure all tasks are completed.
Conduct and chair at least two congregational meetings per year.
Coordinates the communication of congregational, denominational and social action information to the members of Fellowship via a weekly bulletin, information table, announcements, web page, e-mail account and offering binder. (Assistance is recruited from members at large to help keep all this information flowing.)
Organize retreats, educational gatherings and seminars as needed.
Regularly update the Fellowship Manual and distribute it to new church members.
Provides and distributes to the congregation an annual updated committee membership list and a list of people responsible for other tasks so that the congregation and visitors know who can field their questions.
Assists in the planning of retreats and church celebrations.

4. Administrator

Mandate

Since Fellowship works by means of many committees, one person is hired as an administrator to assist the coordinating committee. This person should be well acquainted with the needs and make-up of Fellowship and be in touch with resource people in the wider community.

Duties

Arranges for pulpit supply for each Sunday of the year and provides a list of these to the treasurer.
Discusses with the visiting preachers the liturgical approach and spiritual traditions of Fellowship Church.
Makes and distributes the Sunday Service Duty Roster every four months.
Manages, with the assistance of the chair of Coordinating Council, the security checks need as laid out in the Safe Community Document.
Acts as the Privacy Officer using PIPEDA (Personal Information Protection and Electronic Documents Act) as the guideline.
Attends all coordinating council meetings and prepares a report for each meeting.

5. Education Committee

i. Adult Education

Mandate

Adult education seeks to nurture adult members of Fellowship in their relationship with God and each other, challenging members to understand how such relationships can and ought to be lived out. Education is a vehicle for adult members to develop their gifts, abilities and knowledge in various areas. It can also be used as a forum for individuals or groups within Fellowship to share their experience of that knowledge with the community.

A wide variety of methods and means are available such as videos, Bible studies, interpersonal and relational workshops, music and drama workshops, book critiques, soapboxes, etc.

The coordinators of adult education may facilitate some of this work, and may seek out people within the church and the broader Christian community who can lead or facilitate such activities.

Duties

· Set up a yearly calendar in conjunction with youth and children’s education, to decide a format to provide education for Fellowship members.

· Gather ideas on topics, types of workshops and dialogues that are desired by members of the congregation.

· Recruit persons who are able, willing and gifted to lead or facilitate such sessions.

· Ensure that an adequate variety of activities are offered.

· Have the treasurer write honorarium checks of $100.00 to give to education presenters who come from outside the Fellowship congregation.

· Ensure that presenters receive their honorarium checks along with a thank you note for their efforts.

ii. Youth Education

Mandate

Youth Education seeks to nurture the youth of Fellowship in their relationship with God and their relationships with others. Youth within the context of a Youth Group will be encouraged to develop an awareness of living a life of service, to explore gifts of leadership and to take on responsibilities within the Fellowship community. They also will make time for having fun with each other.

Duties

· Plan a youth service once a year.

· Serve an inner city ministry during the year.

· Raise money and support to send a youth on a larger scale “service project” or “awareness trip”.

· Meet regularly during education activities to explore faith and relationship topics.

· Organize social events to promote friendships and community.

· Hold training for taking on responsibilities within the life of Fellowship community (for example, being a Sunday School teacher or assistant, being a technical support, typing and putting together power point presentations for liturgies)

iii. Children’s Education

Mandate

Children’s education seeks to nurture spiritual growth and develop individual gifts in the lives of Fellowship’s children ages 3 and up in an organized and comfortable setting. The Children’s Education Committee is led by the Children’s Education Coordinator.

Duties

· Organize the educational needs of Fellowship’s children.

· Recruit adults and youth to provide leadership in each of the classes.

· Recruit someone to look after craft supplies for education classes.

· Set up a timetable for leaders so they know when they are responsible for providing leadership in each of the classes.

· Work with the leaders in setting up a curriculum for the year.

· Order books, resource material or Sunday school papers for the teachers and kids.

· Welcome new children at church and help them find their classrooms.

· In addition to coordinating the children’s education segment of each Sunday, the committee and coordinator are responsible to give input and suggestions to the liturgy committee, finding ways that the children can have direct participation in the Sunday services, especially during special seasons or services.

6. Liturgy Committee

Mandate

The Liturgy Committee makes sure the worship services are well-planned and prepared. It also seeks to provide for new liturgical material from outside resources or congregational resources.

Duties

Arrange for liturgical elements such as cloths, banners, candles, table settings and etcetera.
Arrange for physical elements such as proper lighting, adequate seating and etcetera.

· Make sure that everything is in place for special non-Sunday services that may be planned such as Good Friday, Ascension, Thanksgiving, Christmas and New Years.

Make sure the liturgies are typed in power point format and put on disk. They will be organized in such a way that they will be accessible to the Sunday leaders.
Actively seek out resources for liturgies.
Encourage members to write fresh liturgies for services.
Keep all liturgies and resources in some manageable filing system.
Guide new leaders and other service participants in the expectations of the roles that they have volunteered for.
Facilitate requests from Pastoral Committee to blend baptisms, commissioning, professions of faith and other celebrations into a given Sunday service.
Plans appropriate themes for worship services and communicates these to the administrator who can then schedule appropriate speakers.

7. Refugee Committee

Mandate

Fellowship has made a commitment to support those in need, both inside and outside of its own community. The Refugee Committee seeks to sponsor and settle refugees in Canada, and to inform and educate congregational members of refugee concerns, both globally and locally.

Duties

· Actively seeks out refugee sponsorship opportunities with consultation and support from the congregation.

· Mobilizes the congregation in tending to the specific needs and concerns of the individual or family who is being sponsored.

· Raises funds and keeps accounts to support refugee families sponsored by the church.

· Stays current with local and national initiatives in refugee sponsorship including liaison with Citizenship and Immigration Canada, settlement agencies, sponsoring groups, NADC and CRWRC.

· Reports to the Coordinating Council.

· Provides a complete financial statement to the Treasurer at year end.

· Educates all volunteers in how to work with refugees that insures a safe environment is created for both newcomers and the volunteers.

8. Treasurer and Counting Committee

Mandate

Ensure that all financial issues are properly managed.

Duties

· Two people from the counting committee count the weekly collections together and make bank deposits.

· The Treasurer pays bills incurred by the congregation and ensures that insurance and other yearly commitments are paid.

· The Treasurer, in partnership with the Pastoral Committee representative, will review the membership list every year.

· The Treasurer sends funds to designated charitable organizations.

· The Treasurer balances the books monthly and makes up the yearly budget.

· The Treasurer prepares and distributes income tax receipts and fills out the yearly charitable status form for the government.

· The Treasurer will oversee the year-end financial statement of both the Refugee Committee and the Deacon Fund.

· The Treasurer works with the Pastoral Committee in keeping track of member donations. Three or four times a year the Treasurer confidentially records member donations and consults with the Pastoral Committee on these records. The Pastoral Committee then hands out notices to its specific district members regarding financial donations.

· If there are changes in individual members’ donation patterns, in that they are no longer contributing financially, or are contributing very little, the Treasurer confidentially consults with the Pastoral Committee so that possible financial difficulties or other problems of the members can be approached.

9. Facilities Committee

Mandate

To ensure that Fellowship members have a secure meeting place for worship, the Facilities Committee will coordinate facility needs with the owner of the facility currently being rented.

Duties

· Negotiate and sign the lease for worship space.

· Inform the owner of changes in regular Sunday usage.

· Arrange for mid-week usage of the facility when needed.

· Facilitate the handling of problems and concerns which arise between the owner and the congregation.

10. Church Clerk

Mandate

To ensure that Fellowship's official membership documents are kept in order and
that all membership related correspondence with the Christian Reformed
denomination is carried out.

Duties

· Under the direction of the Pastoral committee, work with the Treasurer each year to determine a current member list.

· File all official statistics to Classis Alberta North and Synod.

· Keep addresses, memberships and member information up to date.

· Work with Edmonton Christian Reformed churches to update the information in the Edmonton CRC phone directory current.

11. Other Administrative Tasks

Reporting to the coordinating council (various individuals may do the following tasks):

· Receives and sorts all church correspondence. Displays correspondence of interest to the congregation and forwards all relevant correspondence to appropriate individuals or committees or uses alternative electronic means to do the same.

· Plans congregational retreats

· Plans church celebrations.

· Keeps Fellowship’s web sites (Picture Directory, Public and Secure) up to date.

· Collects, and Manages Lending Libraries for Music, Green and other topics of interest.

A Safe Community Document

Fellowship Christian Reformed Church

June 21, 2007

Introduction

“For we are the body of Christ and each member is a part of it” (I Cor. 12:27). These words signify what Fellowship CRC strives to be: a community that is called to live and behave as brothers and sisters in the Lord. Each person assumes responsibility for the greater community and seeks the well being of everyone within it.

Fellowship Christian Reformed Church is a place

where people can find their place in community
where members are expected to be involved in community-building
where decision-making is done by consensus so all voices can be heard
where member care is normally done in the context of structured small district groups
where all members, regardless of age or ability, are given room to participate
where no one is excluded from participation because of facilities.

Covenant Community

When our children are baptized, the fellowship of believers promises to care for, nurture and walk beside its members.

Social Settings

Sunday Lunch Supervision

The Fellowship community gathers for retreats, picnics, supper events and each Sunday over the lunch hour. All adults are expected to assist in the supervision of children; however, primary responsibility of children supervision during any social time lies with their parents.

Nursery

Children are considered an integral part of the community and are incorporated into the church service time as well as a separate nursery. The following guidelines hold for the church nursery:

A sign in/sign out procedure is in place for children brought to the nursery to ensure that they are picked up by an appropriate person.
Traffic in and out of the nursery during the service should be kept to a minimum to prevent disturbances that may be upsetting to the children and cause confusion to the nursery attendants when there are suddenly a larger or smaller number of children to be watched.
Children who need to use the washroom will be accompanied to the washroom entrance by a nursery staff. If the child cannot use the washroom independently, the parent will be called from the service to assist their child in the bathroom.
Changing diapers will take place only inside the nursery.
Staffing is by two unrelated adults and one teenager.

Educational Settings

Sunday School

During the Education Portion (in the afternoon, known as Solomon’s Porch), the following guidelines hold for children age three and older:

· Each age group will have one adult teacher.

· Every effort will be made to schedule all educational programs in close proximity to each other.

· When assistance is required, the parent will be contacted.

· Every attempt will be made to schedule the location of programs in close proximity to washrooms so that children who need to use the bathroom can go with a buddy leaving the teacher to supervise the rest of the class.

· Classes have an open door policy so parents can drop in and observe at any time.

· The classrooms for adult programs will have doors open.

Youth Group/Visits

The following guidelines are in effect for meetings of the youth group:

· The Group will be led by an adult assigned by Pastoral Committee.

· Parents are welcome to attend and assist in the various activities and discussions.

· One-on-one visits with youth by anyone on behalf of the church will always be conducted in a public place. (A public place is one where other people are present.)

· The youth leader/Pastoral Committee member will report to the Pastoral Committee.

Pastoral Care/Visits

The Pastoral Committee oversees the responsibility of attending to the pastoral needs of the congregation through district groups. Each group is led by two pastoral committee members. The following guidelines should be followed during pastoral visits:

When a public space for a one-on-one visit on behalf of the church with a member church is not possible, the location for the visit must be suggested by the member to be visited and agreed upon by the person making the visit.

Reports of all visits are made to the Pastoral Committee.

Refugee Care

Over the years Fellowship CRC has sponsored a large number of refugees. The following guidelines should be followed to ensure the safety and comfort of newcomers:

Refugee committee members need to be sensitive to cultural differences.
Fellowship Church will educate volunteers in practices that will make the newcomers’ transition comfortable, safe and smooth.

Abuse Prevention Policy

Fellowship CRC adopted the Abuse Prevention Policy found on pages 199-226 in the Agenda for Synod 1997 which spells out procedures and guidelines for handling allegations against a church leader. This policy outlines different procedures when the alleged victim is a child and when the alleged victim is an adult.

Procedure

The first contact in making a claim of abuse or complaint is to the chair of the Pastoral Committee.
If this is not a reasonable option, then the second contact will be the chair of the Coordinating Council.
If neither of these contacts is a reasonable option, the abuse committee from Classis Alberta North should be contacted.

Police Information Checks

As a show of its serious undertaking and commitment to living responsibly in community, all adults (age 18 and older) of Fellowship Christian Reformed Church are asked to undergo a police information check at the cost of the church. Information from the check will be kept confidential and entrusted to the administrator of the church and chair of Coordinating Council. Members who are not comfortable getting a police information check may decline, but will be asked instead to volunteer in positions that do not involve working closely with others. Their contributions are valued and needed.

Conclusion

Fellowship strives to be a community where a spirit of trust and mutual respect shapes our relationships. In adopting this document, Fellowship CRC recognizes that it is a community within a fallen world that needs the grace of God.

A Guide for Sermon Preparation

______________Prepared by the Pastoral Committee, January 1995___________

The Pastoral Committee recommends that persons involved in the preparation and delivery of sermon material keep in mind the following guidelines. The intent of these guidelines is to provide direction and to ensure that sermons continue to be a channel for personal as well as congregational growth and inspiration. An ongoing review of these guidelines is encouraged and suggestions for revision are always welcome.

Three key elements to keep in mind when preparing a sermon for worship are celebration, scripture and discernment.

Celebration is the emphasis we wish to sustain in our worship. Bearing this in mind, sermons ought to minister to members, heal, encourage, inspire and strengthen, as well as guide and challenge.

Scripture is essential to our worship. All sermons must be rooted in scripture with relevant passages read in the worship service.

Discernment is important to our community. As we struggle toward greater individual and mutual discernment, it is wise to remember that we all see through a glass darkly. Thus sermons should be delivered in a spirit of humility, acknowledging our own short sightedness and human fallibility in trying to discern truth. One’s personal point of view should be stated as such without the demand or expectation that others adopt that same perspective. Sermons are not used to win a particular side of an argument or issue.

The following questions may be helpful when preparing sermon material and evaluating its appropriateness:

1. What is the scriptural basis for the sermon?

2. What is the scriptural interpretation that will be expressed in the sermon? What are my own biases or personal life experiences that may be influencing this interpretation? How might I share this in my presentation?

3. Will this meditation include any issues which are congregationally or denominationally sensitive? How might it be presented so as to minimize hurt or offend? (It is not the intention of the Pastoral Committee to prevent or discourage people from taking risks, speaking about sensitive issues, or making challenging statements. This question is intended to remind the sermon-maker to take great care in preparing such material. Tone of delivery, working, etc. should be thoughtfully considered.)

4. If the appropriateness of sermon material for worship is questionable, might it be more suitable for a Solomon’s Porch educational service, perhaps as a Courtyard session?

5. Would I be wise to seek feedback before presenting this sermon to the congregation? Perhaps communicating ideas with a member of the Pastoral Committee for feedback would be helpful.

As a Christian community we are encouraged to maintain a spirit of love and openness to each other. Thus it is essential also for those of us who are listeners to remember that in our ministry together we are learners together. When we receive a sermon, let us receive it as a gift. We need to learn to trust in the spiritual discernment of others, recognizing that we may disagree and that as mature partners in Christ we can accept that.

Checklist for Sunday Leader
Details to be taken care of for the worship service

You will be sent the choices of liturgies for the week by e-mail. If you do not receive them by Wednesday, contact Harriette or Kathy. If there is a choice of liturgies, pick the one you would like to use.
Find out scripture passages from the minister/speaker. Please enter the Bible passages and put them in the liturgy. Use the NRSV Bible translation which is available on the net. Click the underlined link or go to http://www.devotions.net/bible/00bible.htm
After you have entered the bible passages in the liturgy you have chosen please e-mail the liturgy to the music leader so that she/he can choose appropriate songs.
The music leader will put the liturgy on a flash drive for the power point projector after she has chosen the songs. Be in contact with your music leader to work out the details. Be sure you go over the liturgy and if needed, appoint extra readers.
You or the music leader will print copies for yourself, and the technical support person once the songs are in the liturgy. For the technical support person you can print 6 frames per page to save on paper. You can print out whatever format you wish for yourself. Check with your music leader who is going to do the printing for others who may need a copy of the liturgy.
If the speaker is not from Fellowship, contact that person to make sure that she/he is aware of what liturgy you are using. Ask if she/he would like a copy, especially for a specific Sunday (Advent, Lent, etc.) or when special images or symbols are being used.
Check the schedule to see who is involved in the service. Phone everyone on the schedule, including nursery staff, Sunday School teacher, clean-up people etc. . Please do not wait until Saturday to do your phoning. People may not be at home that day. Ask them to get their own replacement if they can't be there and to inform you who is replacing them. If you leave a message, please ask them to return a message so that you know they are going to show up. Sometimes you may need to ask another member of the church to fill in for the absent member.
Remind the people who are on set up, to be there by 10 am and the technical support person to be there at 10:15 am. You also should be there by 10:15 AM for organizing & reminding others.
Give the Scripture passages to the readers. Ask them to use the NRSV Bible which should be on the communion table. We would rather people used the Bible rather than a print out. Please remind the Bible reader that they should do the prayer before the scripture reading..
Give the Scripture passages and theme, if available to the Children’s Story leader.
On Sunday morning talk with the minister/speaker about how communion will be done. Usually they are asked to break the bread and pour the wine. If they are not comfortable with doing it the pastoral committee member who announces the offering is to be asked to serve the communion elements. (During the H1N1 flu season, we will use cut up bread in baskets) The bread and wine are passed from the table to the congregation by the leader and server. The leader and server then go to a row in the congregation to receive the bread and wine.
Check with the person on technical support that the microphone position and volume are workable.
Start at exactly 10:30AM.
Introduce yourself and welcome guests by name, if they want to be introduced.
Give time for announcements.
Send the congregation out with words of Shalom.
Remember to keep the service moving along. The service should be approximately one hour to seventy-five minutes long.

Setup Atrium Checklist

1. Arrive by 9:45 am to give yourself enough time to set up by 10:15. Note items highlighted with an asterisks are provided by TKUC security.

2. Hang the Old Testament and New Testament banners.

3. Lower the projection screen. Switch is behind the west front pillar.

4. Unplug the drinking fountain on the east wall.

5. Set on the front table according to season:

· table cloths

· Communion set – 3 goblets, decanter and bread plate

· lit Christ candle

· Bible and bookmark if available

· flowers, plants, cross and other visual effects

6. Set out:

· one offering basket under the table

· food bank basket on the east side of the front table

· podium* to the west of the front table

· music stand* on the tier below the piano

· piano lamp on the piano and plug it in using the orange cord

· power point cart on first tier center front

· extra stack of chairs* if needed found in Knopper’s Hall

· Psalter Hymnals, if required on every 2^nd chair

7. Plug in (keep all cords as hidden and tidy as possible):

· two microphones on two stands (plug the long cord into the microphone near the piano and use the short cord on the microphone at the podium)

· the remote microphone transmitter and place the remote microphone on the front table

· the lapel microphone and have it available for use

· ask the technical support person who is on the schedule that day to assist you testing all the microphone volumes

8. Set out the Welcome to Fellowship easel at the west entrance to the atrium

Clean up Atrium after the Service

1. Leave all TKUC items in atrium –table, podium, music stands, chairs, two microphones in the stands.

2. Roll up Old Testament and New Testament banners and place them onto the large cart.

3. Return all Fellowship supplies (including the two blue cords and the remote microphone and the lapel microphone) to their respective carts. Lock the projector/computer cart and return key to the Psalter Hymnal/large cart and roll them back to the storage closet down the north hall.

4. Plug in the water fountain on the east wall.

5. Tidy up the chairs and pick up any garbage.

Clean up the Lunch Room

1. Empty and clean out coffee pot in the kitchen area. Place it on the cart with coffee supplies and return the cart to Fellowship storage room.

2. Collect all cups and glasses onto their respective trays and bring them to the kitchen. Place them onto the drain board by the dishwasher.

3. Leave any leftover food containers on the table.

4. Wipe down all the tables in the lunch room using a bucket of warm, sudsy water and dish cloths found in the kitchen.

5. Return all chairs and tables to a neat arrangement.